Key Responsibilities:

The successful candidate’s responsibilities will include, but not be limited to:

1) Marketing process & paperwork (owner)

• Handle daily admin work to keep Marketing activities running smoothly. 
• Own and standardize internal/external working processes related to Marketing; guide team members, audit compliance, and follow through until completed. 

2) Vendor contracts & documentation 

• Draft/review and manage external documents and contracts end-to-end:
• Collect vendor profiles/documents; verify key contract info (tax code, legal representative/authorization, scope, timeline, payment terms, required payment documents, IP/image usage clauses as applicable).
• Submit for approvals (e-contract / Dept Head approvals), upload and track on internal systems when required, and manage signing/stamping process.
• Maintain a clear contract tracker and monitor ongoing contracts/renewal milestones.

3) Finance & payment processing 

• Prepare and track payment requests (online/offline), obtain required signatures/approvals, and follow through until completion. 
• Submit payment dossiers (soft copy + hard copy), scan/store documents, upload to internal system, coordinate invoice handling with Accounting, and respond to Accounting questions on payment sets. 
• Track budget usage to support budget control (daily/monthly tracking; cashflow/accrual/proposal tracking).
• Organize and secure marketing data/information systematically for management use. 

4) Merchandise/POSM & printing production (procurement + delivery)

• Coordinate with vendors/3rd parties to produce and deliver POSM/merchandise after final designs are approved; ensure timelines are met. 
• Support purchase requests, confirm print files/samples, and coordinate shipping bookings to centers.

5) Inventory management

• Track inventory in/out and coordinate daily tracking files with Finance & Center Admin to ensure all usage movements are recorded properly. 
• Manage gift transfers between centers, track gifting/receiving lists, and maintain sponsorship confirmation documentation when needed.

6) Others

• Coordinate with third parties for social group seeding and brand campaigns (as assigned). 
• Admin support: team transportation tracking; team bonding support. 
• Handle ad-hoc tasks assigned by line manager.

 Requirements 

• Bachelor degree is a must. Marketing major is an advantage.
• 2-3 years of experience in administration and data reporting.
• Good working attitude and positive thinking.
• Proactive and “can-do” attitude.
• Good at English Communication.
• Proficiency in MS Office.

Benefits

• Tuition discount up to 100% for employees and relatives.
• Premium Health and Accident Insurance.
• Periodic health check-up.
• 100% contracted salary and FULL insurances during probation.
• 15 annual leaves